Civil Registry Gen Info – Embassy of the Philippines in Islamabad

Civil Registry

The Philippine Embassy in Islamabad provides civil registry services to Filipino nationals in Pakistan, in accordance with Philippine laws and regulations.

Civil registry documents processed by the Embassy are transmitted to the Philippine Statistics Authority (PSA) for registration and inclusion in the Philippine civil registry system.

General Information

Civil registry services cover the reporting and registration of vital events involving Filipino citizens that occurred abroad, including:

Report of Birth (ROB)
Report of Marriage (ROM)
Report of Death (ROD)
Affidavit of Acknowledgment of Paternity (AAP)
Affidavit of Consent to Use the Last Name of the Father (AULF)
Other civil registry-related affidavits and certifications

All reports filed with the Embassy are evaluated for completeness and compliance with Philippine laws prior to transmission to the PSA.

Important Reminders

Civil registry reports must be filed at the Philippine Foreign Service Post exercising jurisdiction over the place where the vital event occurred.
Documents issued by foreign authorities must be duly attested or apostilled by the competent authority of the issuing country before submission to the Embassy.
Processing at the Embassy is separate from registration and annotation at the PSA. Transmission to the PSA may take several months before the record becomes available in the Philippines.
Applicants are advised to ensure that all entries are accurate and consistent with Philippine-issued documents (e.g., passport, previous PSA records).

Incomplete submissions or documents lacking proper authentication may result in processing delays.

Civil Registry Reports

Report of Birth (ROB)
A Report of Birth must be filed for a child born abroad to at least one Filipino parent. The Embassy transmits the approved Report of Birth to the PSA for registration. Once registered, the child may subsequently apply for a Philippine passport, subject to passport requirements.

Report of Marriage (ROM)
A Report of Marriage must be filed for marriages contracted abroad involving at least one Filipino citizen.
Registration with the PSA ensures proper recording of the marriage in Philippine civil registry records.

Report of Death (ROD)
A Report of Death must be filed for Filipino citizens who passed away abroad. This ensures proper recording of the death with the PSA and facilitates settlement of estate, insurance, and other legal matters in the Philippines.

Affidavits Related to Civil Registry

The Embassy may administer and record affidavits relating to civil status, including:

Affidavit of Acknowledgment of Paternity (AAP)
Affidavit of Consent to Use the Last Name of the Father (AULF)
Delayed registration affidavits
Other supporting civil registry documents

These instruments are recorded in the Embassy’s Registry of Legal Instruments and transmitted to the PSA, when applicable.

Processing and Transmission to PSA

After approval, civil registry documents are periodically transmitted to the Philippine Statistics Authority through official channels.

Applicants are advised that:

Availability of PSA copies in the Philippines is subject to PSA processing timelines.
The Embassy does not issue PSA-certified copies.
Requests for PSA copies must be made directly through PSA-authorized channels in the Philippines.

Filing

Civil registry services are available for walk-in applicants at the Consular Section of the Embassy or at Consular Missions. Applicants are encouraged to:

Review specific documentary requirements under each service page;
Ensure foreign-issued documents are properly attested/apostilled prior to submission;
Bring original documents and required photocopies.

For updated requirements, fees, and procedures, please refer to the relevant service section of this website or contact the Consular Section directly.

Civil Registry Forms