Requirements for Report of Death
A Report of Death (ROD) must be filed for a Filipino citizen who passed away abroad in order to register the death with the Philippine Statistics Authority (PSA).
All civil registry documents approved by the Embassy are transmitted to the PSA for registration in the Philippine civil registry system.
General Instructions- Present original documents and submit four (4) photocopies of each.
- Kindly collate and arrange documents into four (4) identical sets, following the order below.
- All entries in the Report of Death form must be typewritten or printed legibly.
- Upon evaluation, the Consular Officer may require additional documents to determine the citizenship, identity, or eligibility of the deceased for registration of death under Philippine law.
- Report of Death Form (ROD Form Rev. 01-24 April 2018)
- Death Certificate Issued by the Country of Death
- Transit Certificate (if applicable)
- Notarized Mortuary Certificate (if applicable)
- Certificate of Sealing of Casket (if applicable)
- Autopsy Report and/or Embalmer’s Certificate (if applicable)
- Non-Contagious Disease Certificate (if applicable)
- Passport of the Deceased
- ROD Fee: PKR 18,000
Report of Death Form (ROD Form Rev. 01-24 April 2018)
- Four (4) original forms printed on A4 paper
- Must be originally filled out and signed with wet signature
- Item 26 must be notarized by the Embassy Consular Officer
- Entries must be typewritten or clearly printed
Death Certificate Issued by the Country of Death
- Original copy
- Four (4) photocopies
- If not in English, submit an official English translation
If required by the regulations of the country where the death occurred, the death certificate must be authenticated or attested by the Ministry of Foreign Affairs or the competent authority of that country.
Supporting Documents
- Original copy
-
Four (4) photocopies
Issuing Authority: Local civil authorities, health department, or embassy/consulate in the country of death.
Purpose:
- Confirms that the deceased may be transported from the place of death to another location.
- Ensures that local regulations for transport of human remains are met.
Notes:
- Usually issued when the body is transported internationally.
- Often required for airline and shipping purposes.
- Original copy
-
Four (4) photocopies
Issuing Authority: Mortuary, funeral home, or embalmer; notarization is done by a Notary Public.
Purpose:
- Certifies that the deceased has been handled properly by the mortuary, including preparation for burial or cremation.
- Confirms identity of the deceased and details of mortuary services rendered.
Notes:
- Useful when the mortuary is different from the hospital or where the death occurred.
- Original copy
-
Four (4) photocopies
Issuing Authority: Funeral home, mortuary, or embalmers’ association; may sometimes be issued by local health authorities.
Purpose:
- Certifies that the casket containing the deceased has been properly sealed for burial, cremation, or transport.
- Required for repatriation or international shipment of human remains.
Notes:
- Ensures compliance with health and safety regulations during transport.
- Often requested by airlines for international shipment of remains.
Required in cases involving repatriation of remains or when issued by the local health or mortuary authorities.
- Original copy
-
Four (4) photocopies
Issuing Authority:
- Autopsy Report: Hospital or medical examiner/forensic authority.
- Embalmer’s Certificate: Licensed embalmer or funeral home.
Purpose:
- Autopsy Report: Documents cause and manner of death, particularly if death was sudden, suspicious, or required by law.
- Embalmer’s Certificate: Confirms that the body has been preserved for transport or burial according to standards.
Notes:
- Required for legal, insurance, or transport purposes in many countries.
- Provides proof for consular records when filing a Report of Death.
Required when an autopsy was conducted or embalming was performed.
Non-Contagious Disease Certificate (If Applicable)- Original copy
-
Four (4) photocopies
Issuing Authority: Licensed physician, hospital, or local health authority.
Purpose:
- Certifies that the deceased did not die of a contagious or infectious disease.
- Required for safe transport of the body, especially internationally.
Notes:
- Airlines, shipping companies, and foreign embassies often require this before permitting transport.
- Sometimes required in combination with the Certificate of Sealing of Casket.
-
Photocopies of bio-data pages (four [4] copies)
If the passport is unavailable, submit a written explanation and provide any available valid identification document of the deceased.
For Deaths Occurring from 2020 Onwards
For deaths that occurred within the consular jurisdiction of the Philippine Embassy in Islamabad, applicants may contact the Embassy’s Consular Section for verification prior to filing.
Transmission to PSA
Approved Reports of Death are transmitted to the Philippine Statistics Authority for registration. Processing and availability of PSA copies in the Philippines are subject to PSA timelines. The Embassy does not issue PSA-certified copies.
